TMMS Functionality

TMMS Oil Documentation.

Request for Quotation - States

The Request for Quotation (RFQ) goes through a number of states as described below along with the rules governing the state.

  1. Open - this Status is set when the RFQ is first created.
  2. RFQ with Vendors - this status is set once a vendor or vendors have been added to the RFQ, and the "Despatch the RFQ" button has been clicked.
  3. Assessing Quotes - this status is set once a vendor has submitted a quote and this has been logged in the system.
  4. Submitted for Review - this status is set once the Buyer has submitted the Recommended Quote/s to the Supply Chain Manager (SCM) for review.
  5. Submitted for Approval - this status is set once the SCM has reviewed the RFQ and submitted it to the Department Head for Approval.
  6. Approved - this status is set once the * Departmental Head has approved the RFQ and
    • the number of Accepted Quotes is not equal (<>) to the number of Purchase Order Line items and
    • the number of Accepted Quotes is greater than or equal (>=) to the number of lines on the Requisition.
  7. Incomplete - this status is set once the
    • Departmental Head has approved the RFQ at least once and
    • the number of Accepted Quotes is greater than  (>) to the number of Purchase Order Line items or
    • the number of lines on the Requisition are greater than(>) the number of Accepted Quotes
  8. Completed - this status is set once the
    • the number of Purchase Order Line items equals (=) the number of Accepted Quotes and
    • the number of Accepted Quotes is greater than or equal (>=) to the number of lines on the Requisition and
    • the Total Qty Requested on the Requisition is less then or equal to (<=) the Total Qty ordered on the PO, or
    • the RFQ has been Manually Completed by the SCM.
  9. RFQ Closed - this status is set once the
    • the SCM has clicked on the "Mark as Complete" Button, which is displayed when the
    • Status is Assessing Quotes and
    • the number of Accepted Quotes is less than (<) the number of lines on the Requisition
  10. RFQ Cancelled - this status is set once
    • the RFQ has been Manually Cancelled by the SCM.