TMMS Oil Documentation.

What Happens when I Reject an RFQ

The "Reject Button" on an RFQ, appears when the RFQ is in one of two states:

  • "Submitted for Review" - the RFQ has been submitted by the Buyer to the SCM for initial approval, or 
  • "Submitted for Approval" - the RFQ has been reviewed by the SCM and submitted to the Budget owner for approval.

In either case, the clicking of the button performs the following actions:

  • The Status of the RFQ is set to  "RFQ with Vendors", ie the RFQ process is restarted, The person rejecting the RFQ must update the Audit record with a note / reason for the rejection. This is added to the notes for the RFQ
  • An Audit record is written to record who and when the RFQ was rejected.
  • The system will send a message to the "Allocated Buyer" advising him / her that the RFQ has been rejected.
  • The system will include an icon on the "Allocated Buyer's" listing of RFQ's to flag / highlight the rejected RFQ.

The following indicators display the status as rejected, until the RFQ is resubmitted.

  • A warning flag (Yield Sign) is displayed next to the RFQ Status.
  • A warning flag (Yield Sign) is displayed next to the RFQ Status in the RFQ Admin section of the Material Request
  • In the Dashboard, for the buyers, if an MR is flagged as Rejected, it is displayed with a red background in the MR's Managed by me.